HIS Specialist

Department:          Health Information Management    

Reports To:           Revenue Cycle Manager    

Salary: $20.62 – $29.35 per hour, based on experience and qualifications.   

Welia Health offers a competitive salary and benefits package.  Below are the benefits of joining the Welia Health Team part-time:

• Health insurance
• Life Insurance and Long-Term Disability (both fully paid for by Welia)
• Single Dental Insurance, fully paid for by Welia (dual and family options available)
• Wellness Incentives
• Fitness Center, available 24/7
• 401(k) Retirement Plan – up to 6% employer contribution
• Employee Discounts
• EAP (Employee Assistance Program)
• Tuition Reimbursement
• Paid Time Off with up to 100 hours in your first year
• Extended Illness Bank up to 48 hours in your first year

SUMMARY

The Health Information Specialist contributes to effective operation of Health Information Services to meet the needs of internal and external customers by performing specialized tasks related to birth certificate processing, deficiency analysis, document imaging, or reconciliation of discharged records.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Must be able to retrieve patient clinical and demographic information from existing legacy systems and multiple media sources including, paper, fiche, microfilm, standalone CD’s, on-line systems for historical information created prior to implementation of electronic record.

Ability to work in electronic systems which may include, but are not limited to : Meditech and Excellian.

Differentiate location of patient clinical information (i.e. paper vs. electronic environment) and appropriate document routing/management to each system.

Assist providers in completion of incomplete medical records which may exist in both paper and electronic formats, pulling requested records, updating chart deficiencies, ensuring all episodes are updated as they are completed.

Performs quality checks on all documentation before it enters the electronic environment.  This also consists of checking for unsigned documentation and adding deficiencies.

Enter all birth certificate data in the MRC program to transmit to the state, provide parents a complimentary birth certificate along with proof of applying for a social security card.

Collection of outpatient selected indicators for proper documentation and JCAHO requirements along with attendance at the Medical Record Committee.

Knowledge of regulatory requirements including medical staff rules and regulations, Critical Access, JCAHO in order to assist physicians who have questions about chart completion requirements.  Create a readily available list for the physicians incomplete records and working with them to keep the patient records current.

Electronically route or mail out incomplete records for physician completion.

Knowledge of HIPAA privacy requirements related to access and disclosure of PHI to authorized individuals, statutory requirements related to research releases.

Supports the policies and procedures of the organization and the standards of the Joint Commission as required for full accreditation.

Demonstrates organization values in daily work.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position, as the employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by the supervisor.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Medical Secretary training/certificate or RHIT credentials preferred; medical terminology, thorough understanding of patient records/charts required.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to department managers, patients, and co-workers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES

Medical Secretary Certificate from an accredited school or RHIT Credentialed.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously exposed to noise, frequent eyestrain and restricted work station.  The employee is occasionally exposed to fumes or airborne particles.

The duties of this position are representative of OSHA Class III and may be exposed to class III hazards.

Welia Health is an equal-opportunity employer.

This position is a non-exempt status.